ClearChecks vs Xapien Comparison: Everything You Need to Know Before Choosing

ClearChecks is a cloud-based platform designed to support organisations with employee screening and background checks. It addresses the administrative and compliance burden involved in vetting new hires and existing staff: employers must verify identity and right to work, check criminal records where appropriate, confirm employment and education histories and obtain references, all while protecting candidate data and meeting legal requirements. Handling these tasks through paper forms, emails and multiple suppliers is slow and makes it difficult to track progress or evidence compliance. ClearChecks’ approach is to centralise the screening process online, so that employers can request checks, candidates can submit information securely and results are collected in one place, helping organisations make safer and faster hiring decisions. Typical capabilities include online candidate onboarding forms, digital identity verification, right to work checks, criminal record checks at the relevant levels, employment and education verification, reference collection, credit checks and professional qualification validation, depending on the requirements of the role and jurisdiction. Employers can track the status of each check through a dashboard, receive notifications when checks are completed and download reports for their records. Configurable screening packages allow organisations to apply consistent standards to different job types, and audit trails support compliance with data protection regulations and sector-specific rules. Integrations with applicant tracking and HR systems may be available to reduce duplicate data entry. The platform is delivered as software as a service, accessible to HR teams, recruiters and candidates through web browsers. Its target customers include employers in sectors with significant screening obligations, such as healthcare, education, financial services, security, transport and care, as well as recruitment agencies and staffing companies that screen candidates on behalf of clients. Pricing, trial and free version details are not published in this listing, so costs are likely quote-based.