Artsystems

Artsystems provides art management software trusted by leading galleries, artists and private and institutional collections to manage, sell and share artwork. The art business has record-keeping requirements that no general inventory or CRM system handles well. A single artwork carries provenance stretching back decades, exhibition and publication history, condition reports, conservation records, edition details, framing and dimension data in multiple formats, insurance valuations that change over time, and images that are themselves critical business assets. Ownership may be shared, consigned or fractional, and the same physical object may be simultaneously on loan to a museum, offered to three collectors at different prices, and pledged as loan collateral.

Artsystems models that complexity directly. The inventory record holds full cataloguing data, high-resolution images, documents and the complete provenance and exhibition chain, with location and status tracked as works move between storage, gallery walls, art fairs, loans and clients. Consignment handling covers works taken in from artists or estates with agreed terms, splits and settlement, which is the commercial backbone of a gallery. Contact management records collectors, artists, institutions, advisors and their interests, holdings and interaction history, supporting the relationship-driven way art is actually sold. Sales workflows handle offers, reserves, invoices, payment schedules, discounts and commission splits, and reporting covers inventory value, sales performance by artist, and consignment liabilities. Presentation is a distinct strength: professional PDF tearsheets, price lists, catalogues and private viewing rooms can be generated from inventory records in moments, and website integration pushes selected works to a public or password-protected online presence without duplicate data entry. Shipping, insurance, framing and conservation records are maintained against each work. The system suits commercial galleries, artist studios and estates, private collectors and institutional collections. Pricing starts from around USD 199 with a free trial; there is no free version. Licensing scales with user numbers and the size of the managed collection.