BoardDocs

BoardDocs is a board management solution designed for public school districts, colleges and other public-sector governing bodies, and it is now part of Diligent, the governance technology company. The product was created to simplify the preparation, distribution and archiving of board meeting materials, which in educational institutions are subject to open-meeting and public-records requirements. BoardDocs addresses the heavy paper and administrative burden of producing board packets, as well as the challenge of giving trustees, staff and the public convenient access to agendas, supporting documents and policies, while maintaining an accurate historical record.

The platform enables administrators to build agendas collaboratively, with workflows that route agenda items through review and approval stages before publication. Board members access materials electronically through a web browser or mobile device, adding private annotations and searching across current and past meetings. Public-facing sites allow community members to view published agendas, minutes and attachments, supporting transparency obligations. During meetings, tools support motion and vote recording, speaker management and live minutes, and minutes can then be approved and published. Policy management functions let institutions maintain board policies and administrative regulations online, including drafts, revision histories and cross-references, making it easier to keep governance documents current. Additional features include goal and strategic plan tracking and integration with meeting video and streaming services in some configurations. As a hosted, cloud-based service, BoardDocs requires no local installation and offers secure data storage and backup. Its long history in the education market has made it a familiar tool for superintendents, board secretaries and clerks. Diligent's ownership has connected BoardDocs to a broader suite of governance, risk and compliance tools for public sector entities. The solution is aimed chiefly at K-12 school districts, community colleges, universities, education service agencies and similar public bodies in the United States. Pricing listed here starts from around USD 0.01, reflecting quote-based arrangements in practice; there is no free trial and no permanently free version.