BoardPaq

BoardPaq is a secure board portal used, according to the vendor, by more than 12,000 boards and committees to plan and manage board meetings. Developed in the United States, the product focuses on providing an affordable and easy-to-use alternative to paper board packets and email distribution, with particular popularity among credit unions, community banks, nonprofits, healthcare organisations and local government bodies. The problem it addresses is the time and cost involved in assembling, printing and delivering board materials, combined with the security risks of sending confidential information through unsecured channels and the difficulty of keeping directors up to date with last-minute changes.

BoardPaq allows administrators to build meeting agendas and board books by uploading documents and arranging them in order, then publishing them to members through a secure portal. Directors can access materials on desktop computers, iPads, Android devices and other tablets, with annotation tools for highlighting and note-taking, and they can review documents offline where needed. Updates are pushed automatically, so members always see the latest version. Voting and approval tools enable decisions to be recorded electronically, while surveys and evaluations support board self-assessment. A document library stores governance materials such as policies, bylaws and historical minutes, and a calendar keeps members informed of upcoming meetings. Messaging features facilitate secure communication among board members and administrators. Security measures include encryption, two-factor authentication, permission-based access and remote wipe capabilities to protect information if devices are lost. The vendor emphasises straightforward pricing with unlimited users and storage in many plans, which appeals to organisations with multiple boards and committees. Training and customer support are provided to help administrators and directors become comfortable with the platform. BoardPaq is aimed at small and mid-sized organisations, including financial institutions, nonprofits, schools, hospitals, cooperatives and municipal bodies. A free version and a free trial are available, with paid plans starting from around USD 39 per month.