Kyocera Capture Manager

Kyocera Capture Manager is a document capture and processing application from Kyocera Document Solutions, the printing and imaging company whose multifunction devices are widely used in offices around the world. The software enables organisations to capture, process, classify and route business documents in digital form to a wide range of destinations. It addresses a familiar problem in paper-heavy environments: documents such as invoices, contracts, forms and correspondence arrive on paper or as unstructured files, and staff spend considerable time scanning, renaming, sorting and filing them manually, with frequent errors and delays. Kyocera Capture Manager approaches this by automating the capture process from scanners, multifunction printers, email and network folders, applying recognition and classification rules so that documents are converted into usable digital records and delivered to the right systems without manual handling.

Key capabilities include optical character recognition to create searchable files, barcode and zone-based data extraction, automatic document separation and classification, and indexing based on extracted values. Workflows can be configured to rename files, convert them to formats such as searchable PDF, and route them to destinations including network folders, email, SharePoint, cloud storage services and document management or ERP systems. Integration with Kyocera multifunction devices allows users to start workflows directly from the device panel, choosing predefined processes that apply the correct settings automatically, which simplifies scanning for non-technical staff. Validation steps let users review and correct extracted data where needed, improving accuracy. Administrators can manage workflows centrally, apply security controls and monitor processing activity. The software is typically deployed on-premises within the customer's network, and is sold and supported through Kyocera's dealer and partner network, often as part of broader managed document services. Typical users include small and medium-sized businesses, legal practices, healthcare providers, educational institutions, public sector organisations and finance departments seeking to reduce paper handling. Pricing is quote-based and not published in this listing, and no free trial or free version details are provided.