Teachworks

Teachworks is a cloud-based business management system designed for tutoring companies, music schools, learning centres and other education businesses that deliver lessons to students. Developed by a Canadian company, the product addresses the administrative workload that education businesses face when managing students, teachers, schedules, invoices and payroll with spreadsheets and disconnected tools. As these businesses grow, keeping track of lesson times, attendance, cancellations, teacher hours and family billing becomes increasingly complex and time-consuming. Teachworks approaches this by providing an integrated platform where scheduling, billing, payroll and communication are connected, so that each lesson recorded on the calendar flows through to invoices for families and wages for teachers, reducing duplication and errors.

Core features include a flexible calendar supporting one-to-one and group lessons, recurring events, room and location management, and conflict checking. Student and family records store contact details, notes, lesson history and progress reports, while teacher profiles track availability, pay rates and subjects. Billing tools support per-lesson charges, packages, prepayments and automated invoicing, with online payments through integrated gateways such as Stripe and PayPal. Payroll features calculate teacher wages based on lessons delivered, with support for different pay rates and timesheets. Portals for students, parents and teachers allow users to view schedules, submit lesson notes, confirm attendance and access invoices, reducing administrative enquiries. Automated email and text reminders help reduce missed lessons. Reporting covers revenue, attendance, teacher hours and outstanding balances, and online booking options let prospective students request lessons. Integrations include Google Calendar, QuickBooks Online, Xero, Zoom and Zapier. Teachworks is used by tutoring agencies, music and dance schools, language schools, test preparation providers and learning centres of varying sizes. Pricing starts from around USD 16.49 per month with a free trial; there is no permanently free version.