BoardPro vs Knowa Comparison: Everything You Need to Know Before Choosing

Knowa is a UK-based board portal and governance platform that applies artificial intelligence to help boards and governance professionals manage the information they need to govern effectively. The product is built on the observation that directors are often overwhelmed by large board packs, fragmented documents and inconsistent records, making it difficult to find relevant information, track decisions and demonstrate good governance. Knowa's approach is to connect board papers, minutes, policies, actions and historical records within one secure environment and to use AI to make that knowledge searchable, summarised and actionable. Core board portal features cover the creation and distribution of board packs, meeting scheduling, agendas, annotation tools, voting, approvals and electronic signatures, with secure access across desktop and mobile devices. Company secretaries can build packs more efficiently, manage version control and publish updates without resorting to email attachments. The AI capabilities allow directors to ask questions of board materials in natural language, retrieve relevant content from past meetings, and receive summaries that highlight key points, risks and decisions, which supports better preparation and more focused discussion. Action and decision tracking helps ensure that resolutions are followed up and that there is a clear audit trail. Knowledge management functions organise governance documents such as terms of reference, policies and registers so they remain accessible and current. Security is a central consideration, with encryption, granular permissions, multi-factor authentication and data hosting designed to meet the requirements of organisations handling sensitive information. Integration with productivity tools such as Microsoft 365 supports existing workflows. Knowa is aimed at boards and governance teams in listed companies, private businesses, financial services firms, charities, housing associations, public sector bodies and education institutions, particularly in the United Kingdom, that want to modernise governance with AI while maintaining rigorous control. Pricing starts from around GBP 2,000 with a free trial; there is no permanently free version.