Room Manager vs Desk Sharing Comparison: Everything You Need to Know Before Choosing

Desk Sharing is a desk reservation solution from Schedule Display, a European provider of room booking and digital signage products, designed to help organisations manage shared workspaces. As hybrid working reduces the number of employees in the office on any given day, many organisations move away from assigned desks, but without a booking system staff may arrive to find no free desk or waste time searching. Desk Sharing addresses this by letting users view the office floor plan and reserve their preferred desk in advance. Its core approach is to make desk sharing simple and transparent for employees while providing facility managers with information about occupancy, helping organisations reduce the amount of office space they need and use their existing space more efficiently. Key features include interactive floor plans on which available and occupied desks are shown, booking via web browser and mobile devices, recurring reservations, and check-in to confirm use and release unused desks automatically. Integration with Microsoft 365 and Exchange calendars and with Google Workspace allows bookings to appear alongside meetings, and the solution can be combined with Schedule Display’s meeting room panels and digital signage for a consistent workplace experience. Desk displays or QR codes can show desk status on site. Reporting tools provide insight into occupancy rates, peak days and space utilisation, supporting decisions about office layout and capacity. The solution is available as a cloud service, with options suited to organisations that require on-premises hosting for data protection reasons. It is aimed at small, medium and large organisations adopting flexible working. Pricing is not published as a meaningful figure in this listing (it is shown as EUR 0), so it should be treated as quote-based; a free trial is available and there is no permanently free version.