Sawyer vs ActivityHero Comparison: Everything You Need to Know Before Choosing

Sawyer provides activity management tools built by parents for educators, covering billing, scheduling and parent communication for children's activity providers. The perspective matters and shows in the product. Camps, classes, after-school programmes and enrichment activities are bought by parents who are juggling several children, multiple providers and a calendar that changes weekly, and sold by small businesses whose staff would rather teach than administer. Sawyer is built to make the parent's side effortless, on the reasoning that a frictionless booking experience directly increases enrolment for the provider. On the provider side, scheduling handles single classes, multi-week sessions, terms, camps with daily or weekly enrolment, drop-ins, open play and private bookings, each with capacity limits, age ranges, prerequisites and waitlists. Registration collects the information a children's provider actually needs — child details, age, emergency contacts, authorised pickup persons, allergies and medical notes, photo consent and liability waivers — and holds it where staff can reach it quickly. Billing supports upfront payment, instalments, recurring membership, class packs, sibling and multi-class discounts, promotional codes and automated failed-payment retries, with revenue reporting by programme. Attendance and check-in tools work on a tablet at the door, including secure pickup verification. Communication covers automated confirmations and reminders, class announcements, closure notices and direct messaging to families, which reduces the volume of individual enquiries considerably. Staff scheduling and instructor assignment, plus role-based access, support teams. Providers also gain distribution through Sawyer's consumer marketplace, where parents search for local activities — a genuine customer acquisition channel rather than merely a software feature, and a significant part of the platform's appeal to small providers without marketing budgets. Reporting covers enrolment, revenue, retention and programme performance. Pricing starts from around USD 129 per month with a free trial; there is no free version. Additional classes, locations and staff seats are licensed as a school expands.