Altamira Expense

Altamira Expense is a cloud-based expense management application with a companion mobile app, developed by Altamira, a European provider of HR and workforce management software, to streamline the creation and approval of expense reports. Employees who travel or incur business costs often find expense reporting tedious, collecting paper receipts and completing spreadsheets that finance teams must then check manually against policies. The process is slow, error-prone and can delay reimbursement. Altamira Expense addresses these problems by digitising the entire workflow, from capturing receipts on a smartphone to approving and exporting expense data for reimbursement. Its approach aims to save time for employees, managers and finance departments while improving compliance with company policies and providing better visibility into spending, as part of Altamira's broader suite of HR management modules.

Key features include receipt capture with a mobile camera, optical character recognition to extract details such as amounts, dates and vendors, and categorisation of expenses by type, project or cost centre. Mileage tracking, per diem calculations and multi-currency support cover common travel scenarios, while policy rules flag expenses that exceed limits or lack required documentation. Configurable approval workflows route reports to the appropriate managers, who can review and approve them from web or mobile interfaces. Finance teams can export approved expenses to accounting and payroll systems, and reports provide insight into spending by employee, department and category. Integration with Altamira's HRM platform allows employee data and organisational structures to be shared, simplifying setup. The solution is cloud-based with iOS and Android apps. Target customers include small and mid-sized companies and larger organisations in Europe that want to modernise expense processes, particularly those already using or considering Altamira's HR modules. Pricing starts from around EUR 60 with a free trial; there is no permanently free version.