DynaFile

DynaFile is a cloud-based document management solution focused on human resources, designed to help organisations convert paper employee files into secure, searchable digital records. The product combines hardware and software, typically supplying a pre-configured scanner that sends documents directly to the cloud, so that HR teams can digitise personnel files quickly without complex IT projects. It addresses a common problem in HR departments: paper-based employee records occupy physical storage, are difficult to retrieve and share, and create compliance risks when sensitive information is lost, misfiled or accessed inappropriately. DynaFile's approach is to make scanning and indexing simple, then provide an organised electronic filing system where authorised staff can find, manage and collaborate on employee documents from anywhere, while controlling access to confidential information.

Core features include scan-to-cloud capture, automated or template-driven indexing, and electronic employee folders organised by document type, such as payroll, benefits, medical, performance and I-9 records. Role-based permissions restrict access to sensitive sections, and audit trails record who viewed or changed documents. Retention policies help organisations manage how long records are kept and when they should be purged, supporting compliance with employment regulations. DynaFile also offers electronic forms and workflows, e-signatures and onboarding tools, enabling new hire paperwork to be completed digitally and filed automatically. Search functions allow documents to be located quickly by employee, type or keyword. Integrations with HR information systems and payroll platforms help keep employee data synchronised. As a hosted service, DynaFile reduces the need for on-site servers and supports remote access for distributed HR teams, and it can also be used for other departments such as accounts payable or student records. Typical customers include HR departments in healthcare, education, government, manufacturing and professional services organisations. Pricing starts from around USD 799; there is no free trial and no permanently free version.