One Time Home Health Care

One Time Home Health Care is a home care management and CRM solution designed for agencies delivering care services in clients’ homes. Home care providers face a demanding combination of operational and regulatory tasks: coordinating caregivers across many clients, complying with electronic visit verification requirements, billing public and private payers accurately and processing payroll for a mobile workforce. When these tasks are handled with separate systems or paper-based processes, agencies risk missed visits, denied claims and payroll errors. One Time Home Health Care addresses this by consolidating client and caregiver management, scheduling, visit verification, billing and payroll within a single platform. Its approach is to connect office staff and field caregivers through web and mobile tools, ensuring that visit data captured in the field flows directly into billing and payroll without repeated manual entry or time-consuming reconciliation at the end of each pay period.

Key features include client intake and records, caregiver profiles with credentials and availability, shift scheduling and matching, and mobile clock-in and clock-out with GPS-based electronic visit verification. Care plans and task lists guide caregivers during visits, while notes and documentation create a record of services delivered. Billing tools generate invoices and claims based on verified visits, supporting payer rules and authorisations, and payroll functionality calculates caregiver pay from recorded hours. CRM capabilities help agencies manage referrals, enquiries and relationships with referral sources, supporting growth. Communication tools and alerts notify coordinators of late or missed visits so that cover can be arranged quickly. Reports provide insight into hours delivered, revenue, utilisation and compliance. The system is delivered as a cloud service, suitable for agencies without significant IT resources. It is aimed at non-medical and medical home care agencies, personal care providers and home health organisations, particularly smaller and growing businesses in the United States. Pricing starts from around USD 9.50 with a free trial; there is no permanently free version.