ToucanTech vs Graduway Comparison: Everything You Need to Know Before Choosing

ToucanTech is a cloud-based community and database platform for schools, universities and other institutions, combining admissions, alumni relations, fundraising and communications in a single system. The admissions side presents a school at its best: branded, intelligent application journeys guide prospective families from first enquiry through enquiry forms, prospectus requests, open day bookings, application submission, document upload and offer acceptance, with each stage tracked so the admissions team can see the pipeline and act on stalled applications rather than discovering them late. Automated communications acknowledge enquiries immediately and nurture prospects with relevant content, which materially affects conversion in a competitive independent school market. What distinguishes ToucanTech from a pure admissions tool is that the same database continues to serve the relationship after a pupil leaves. Alumni, parents, former staff, donors and supporters all live in one record set, so a school can track a family from first enquiry through enrolment, graduation, alumni engagement and eventual philanthropic support without migrating data between systems — a genuinely rare capability and the platform's central argument. Alumni functionality includes a searchable member directory, professional networking and mentoring connections, class groups, news feeds, event management with online booking, and career support. Fundraising covers donation pages, campaign and appeal management, regular giving, gift recording, pledge tracking and donor segmentation, with reporting on campaign performance and donor history. Communications tools produce targeted email campaigns and newsletters against segmented lists, with engagement tracking feeding back into the database. A public-facing community website can be built on the platform itself, and integrations connect to school management information systems, payment providers and finance systems. GDPR compliance and consent management are built in, reflecting the platform's European origins. ToucanTech is aimed at independent schools, universities, colleges and membership organisations with serious development and alumni programmes. Pricing starts from around USD 8,000 annually; there is no free version and no free trial.