Akiflow

Akiflow is a productivity application that combines task management and calendars in a single workspace, designed for professionals who deal with a high volume of tasks arriving from many different tools. Knowledge workers frequently receive requests through email, Slack, project management systems and notes, which leaves their to-do lists scattered and makes it difficult to decide what to work on and when. Akiflow addresses this by consolidating tasks from these sources into one inbox and encouraging users to plan their day by time-blocking tasks directly on their calendar. Its approach is inspired by productivity methods that emphasise capturing everything, processing it regularly and allocating time deliberately, helping users avoid overcommitment and reduce context switching. The product is especially popular among founders, managers and busy individual contributors who want a keyboard-driven, fast interface for organising their work. The product is designed around speed, with keyboard shortcuts that allow tasks to be captured and scheduled in seconds.

Key features include a universal inbox that imports tasks from integrations such as Gmail, Outlook, Slack, Asana, Trello, ClickUp, Jira, Notion, Todoist and many others, together with a quick-capture command bar for adding tasks from anywhere on the desktop. Users can drag tasks onto a combined view of multiple calendars from Google and Microsoft accounts, create time slots and receive daily planning prompts. Rituals support daily and weekly planning and shutdown routines, while projects, tags and priorities help organise longer-term work. Scheduling links and availability sharing allow users to book meetings without back-and-forth emails. An AI assistant helps with planning and task management using natural language. Akiflow is available on macOS, Windows, web, iOS and Android, with synchronisation across devices. It targets individual professionals, executives, entrepreneurs and small teams seeking better personal time management. Pricing starts from around USD 34 per month with a free trial available; there is no permanently free version.