ArtifaxEvent

ArtifaxEvent is a cloud-based venue and event management system from Artifax, a UK software company with a long history of serving the arts, cultural and education sectors, offered on an unlimited user licence model. Venues such as theatres, concert halls, arts centres, universities and conference facilities manage a complex mix of performances, rehearsals, private hires, meetings and community activities, often across multiple spaces with shared resources and staff. Coordinating these bookings with spreadsheets, shared calendars and email creates risks of double bookings, miscommunication and lost revenue. ArtifaxEvent addresses this by providing a central scheduling and planning environment in which all activity, from initial enquiry to final invoice, can be recorded and shared. Its unlimited user approach encourages wide adoption across departments, so that programming, technical, front-of-house and finance teams can all work from the same, current information without licence restrictions limiting access.

Key features include a visual diary showing spaces, events and resources, enquiry and booking management with provisional and confirmed statuses, and conflict detection that prevents clashes across rooms and equipment. Resource and staff scheduling covers technical crews, front-of-house personnel and equipment, while contract and invoicing tools generate hire agreements, quotes and bills for external clients. Event sheets and day sheets distribute operational details to relevant teams, and document storage keeps technical riders, plans and correspondence in one place. Reporting provides insight into space utilisation, income and activity levels, supporting programming and funding reports. Integrations with ticketing systems, finance packages and websites help link event data with sales and accounting processes. The platform is hosted in the cloud and accessible through web browsers, with Artifax providing implementation and training services. Target customers include theatres, arts centres, concert halls, museums, festivals, universities and conference venues, primarily in the UK and internationally. Pricing starts from around USD 296; there is no free trial and no permanently free version.