Projectworks

Projectworks is a professional services management platform that helps architecture firms and similar consultancies optimise their resources and deliver profitable outcomes. It is built around the economics that actually determine whether a project-based consultancy makes money: whether fee-earning staff are appropriately utilised, whether projects are delivered within the fee that was agreed, and whether the firm can see both of those things early enough to act. Architecture practices in particular are vulnerable here, since fees are frequently fixed or percentage-based while the effort required is open-ended, and a project that quietly consumes twice the intended hours will destroy its margin long before anyone notices in the accounts.

Resource management is the platform's strongest area, providing forward-looking views of who is allocated to what over coming weeks and months, where capacity is idle and where the team is over-committed. Because allocations are held against projected project phases, a practice can see the effect of winning or delaying a job before committing to it, which supports realistic promises to clients and better hiring decisions. Timesheets capture actual effort against project phases and tasks, feeding both billing and the comparison between planned and actual consumption that reveals scope creep while it can still be addressed. Project financials track fees, budgets by phase, costs, disbursements and revenue recognition, with percentage-complete and work-in-progress reporting suited to long-running engagements. Invoicing handles fixed fee, percentage of construction cost, stage-based and time-and-materials arrangements, and forecasting projects revenue and profitability forward across the portfolio. Expenses, leave and staff records are managed in the same system, and integrations connect to accounting platforms including Xero and QuickBooks, avoiding duplicate entry. Dashboards present utilisation, project health and pipeline in a form suitable for principals and directors. Projectworks serves architecture, engineering, consulting and software services firms. Pricing starts from around USD 19 per user per month with a free trial and no free version.