yoffix

Yoffix is a German workplace management platform whose visitor management module provides a secure and professional check-in experience for guests arriving at offices. Many organisations still rely on paper visitor books and manual phone calls to hosts, which appear dated, raise data protection concerns and make it difficult to know who is on site in an emergency. Yoffix addresses this by digitising the visitor process from invitation to departure, and by integrating it with Microsoft 365 so that visitors can be registered directly from familiar tools such as Outlook. Its core approach is to create a smooth experience for guests and hosts while giving facilities and security teams accurate records, as part of a broader hybrid work platform that also covers desk booking, room booking and workplace analytics. This makes the reception area both more welcoming and more secure, while reducing the manual workload placed on front-desk staff.

Key features include pre-registration of visitors with email invitations, a reception app for tablets that allows guests to check in, accept policies and print badges, and automatic notifications to hosts when their visitors arrive. Visitor logs record arrival and departure times and support GDPR-compliant data retention, while evacuation lists show who is currently on site. Integration with Microsoft 365, Outlook and Teams enables visitor registration alongside meeting invitations, and single sign-on simplifies access for employees. The broader Yoffix platform adds hot desk booking with interactive floor plans, meeting room and parking reservations, and occupancy analytics. Yoffix is delivered as a cloud service with web and mobile apps and data hosted in line with European privacy requirements. It is aimed at small, medium and large organisations adopting hybrid working, particularly in Europe. Pricing starts from around EUR 1.50 with a free trial, and a free version is also available.