Artwork Archive vs Artfundi Comparison: Everything You Need to Know Before Choosing

Artfundi is art business management software whose feature set centres on inventory management, instant PDF generation and catalogues, website content management and online viewing rooms. Developed with galleries and artists in mind, it targets the practical reality that a large share of a gallery's daily work is not accounting or logistics but presentation — assembling the right selection of works for a particular collector, curator or art fair, and getting it in front of them quickly and attractively. A gallerist who can send a polished, correctly priced tearsheet within minutes of a conversation converts interest that would otherwise cool over several days. The inventory module holds detailed records for each artwork, covering artist, title, year, medium, dimensions, edition, condition, provenance, exhibition history, location, cost, valuation and asking price, with high-resolution images and supporting documents attached. Status and availability are tracked as works move between storage, display, consignment, loan and sale, so nothing is offered twice. From that single record, the system generates instant PDFs, price lists and full catalogues on demand, formatted and branded, which removes the manual assembly in page-layout software that consumes so much gallery time. Online viewing rooms present curated selections to named clients through a private link, with access control and the ability to track what was viewed and for how long — useful intelligence about genuine interest. Website content management keeps the public site synchronised with inventory, so exhibitions, available works and artist pages update from the same source rather than requiring parallel maintenance. Contact and client management records collectors and their interests alongside interaction history, and sales, invoicing, consignment and commission handling cover the transactional side. Reporting covers stock, sales and consignment positions. Artfundi serves commercial galleries, artist studios, art dealers and collections internationally. Pricing starts from around USD 99 per month with a free trial and no free version.