Rentman vs R2 Rental Equipment Management Software Comparison: Everything You Need to Know Before Choosing

Rentman is an operations platform for event, rental and media production companies, developed in the Netherlands and used by businesses in many countries. It addresses the scheduling and logistics complexity that such companies face: the same equipment, vehicles and crew must be allocated across overlapping projects, availability changes constantly, and double bookings or missing items can have costly consequences on show day. Rentman’s approach is to centralise equipment inventory, crew planning and project information in a single cloud-based system, where every booking updates availability in real time. Quotes, planning and warehouse processes all draw on the same data, which reduces manual coordination and gives project managers a reliable picture of what is available, what is committed and what needs to be sourced from subcontractors or rental partners. Core features include project and quotation management with pricing, discounts and document templates; equipment scheduling with availability checks, kits and accessories; and warehouse tools for packing lists, barcode or QR scanning, check-in and check-out, repairs and serialised asset tracking. Crew and freelancer scheduling handles roles, availability, rates and time registration, while a mobile app gives technicians access to schedules and project details on site. Financial functions cover invoicing and reporting, and integrations connect Rentman with accounting packages such as Xero, QuickBooks and Exact, as well as calendar tools and other systems via an open API and Zapier. Sub-rental and cross-rental features help companies share inventory with partners. The product is delivered as software as a service and is aimed at audiovisual rental companies, event production and staging firms, lighting and sound suppliers, broadcast and film equipment houses, and venues that manage their own technical inventory. Its modular packaging lets smaller firms begin with equipment management and add crew planning as operations grow. Pricing starts from around USD 39 per month with a free trial; there is no permanently free version.