SmartVault vs FileInvite Comparison: Everything You Need to Know Before Choosing

FileInvite is a document collection platform built to eliminate the back-and-forth email chains that dominate any process requiring paperwork from a client. The conventional approach — emailing a list of required documents, receiving three of seven as attachments, following up, receiving another two in a separate thread, chasing the rest by phone — is slow, insecure and almost impossible to track across many clients at once. FileInvite replaces it with a structured request. The business creates an invite listing exactly what is needed, sends it, and the client receives a secure branded portal showing each requested item, what is still outstanding and what has been accepted. Documents are uploaded directly, from a phone camera, cloud storage or a computer, with no account creation friction, and the requester sees status update in real time. Automation is what produces the claimed reduction in collection time of up to eighty percent. Reminders chase outstanding items automatically on a defined cadence, removing both the administrative work and the awkwardness of repeated personal chasing. Templates define standard document sets for recurring processes so a new request takes seconds to build rather than being written from scratch. Forms can be completed inline and e-signatures collected within the same flow, so a process that needs both information and signatures does not fragment across multiple tools. Received files are automatically named, organised and synchronised to the system of record — integrations cover cloud storage, CRM and loan origination platforms — rather than sitting in an inbox awaiting manual filing. Security is central, with encrypted transfer and storage replacing the practice of emailing sensitive financial and personal documents as unprotected attachments. Dashboards show every open request and its progress across the whole team. FileInvite is used heavily in mortgage and lending, accounting, legal, insurance, recruitment and financial advice. Pricing starts from around USD 829; there is no free version and no free trial.