WhenToWork vs Ubeya Comparison: Everything You Need to Know Before Choosing

Ubeya is a temporary workforce management platform developed in Israel for staffing agencies and businesses that rely heavily on flexible, event-based or seasonal workers. It addresses the fragmented communication and administration that characterise temporary staffing: agencies must recruit and onboard workers, fill shifts quickly for multiple clients, track attendance and hours, and produce accurate invoices and payroll, all while coordinating with clients and subcontracted suppliers. Doing this through spreadsheets, messaging apps and phone calls creates delays and errors. Ubeya’s approach is to connect the agency, its customers, its suppliers and its workers on one platform, so that orders, shift assignments, confirmations and time records flow through a shared system rather than being re-entered at each step. Key features include recruitment and onboarding with digital forms and document collection, a worker mobile app for shift offers, availability, clock-in and communication, and scheduling tools that match workers to shifts based on skills, ratings and location. A client portal lets customers place orders and approve timesheets, while supplier management allows agencies to share demand with subcontracting partners. Time and attendance functions support geolocation and QR-code check-in, and payroll and billing modules calculate pay and invoices from approved hours according to configurable rates. Reporting provides visibility into fill rates, worker performance and profitability, and integrations with payroll and accounting systems help avoid duplicate data entry. Ubeya is delivered as a cloud service and is used by staffing agencies, event and hospitality companies, catering businesses, security firms, logistics providers and retailers that depend on temporary labour. Its multi-party design is particularly relevant to agencies coordinating several clients and suppliers at once. Pricing starts from around USD 4, typically per worker, with a free trial, and a free version is also available.