PayProp

PayProp is an automated rental payment and reconciliation platform for residential letting agents and property managers, operating principally in the United Kingdom and South Africa, with a presence in other markets. Managing rent collection manually is one of the most time-consuming and error-prone tasks in property management: agents must match incoming payments to tenants, deduct fees and commissions, pay contractors and remit funds to landlords, often across hundreds or thousands of properties. PayProp addresses this by automating the flow of money from tenant to agent to landlord and suppliers. Its core approach combines direct integration with the agency’s bank account and a rules engine that reconciles incoming payments against expected rent, then distributes funds automatically according to predefined instructions, reducing administrative effort and improving the accuracy and transparency of client accounting.

Key features include automated rent reconciliation using unique payment references, scheduled payments to landlords and suppliers, commission and fee deductions, arrears tracking and automated reminders, and detailed statements for landlords and tenants. Real-time reporting gives agents visibility of client money, which supports compliance with client money protection and audit requirements. Landlords and tenants can access online portals and mobile apps to view statements, payment histories and property information, which reduces inbound queries to the agency. PayProp integrates with many property management and CRM systems commonly used by letting agencies, such as Reapit, Street and Alto, as well as accounting tools, so that tenancy data and financial records remain consistent across the business. Maintenance and invoice workflows allow suppliers to be paid efficiently once work is approved. The platform is aimed at residential letting agents, property management companies and build-to-rent operators of varying sizes that handle rental payments on behalf of landlords. Pricing is quote-based and is not published in this listing, and no free trial or free version details are provided.