M-Files vs Tabbles Comparison: Everything You Need to Know Before Choosing

Tabbles is a file management application that organises files, emails and other data by tagging rather than relying solely on traditional folder hierarchies. Developed by Yellow Blue Soft and now associated with the Tag-Forge brand, the software addresses a limitation that many knowledge workers and organisations encounter: a document can only live in one folder, yet it may relate to several projects, clients, topics or statuses at once, making it difficult to find later. Tabbles approaches this by allowing users to apply multiple tags to files regardless of where they are stored, so that information can be retrieved by combining tags, much like filtering in a database. Files remain in their original locations on local drives, network shares or cloud storage, and Tabbles adds a flexible organisational layer on top. Key features include manual and automatic tagging, with auto-tagging rules that assign tags based on file names, paths, content or other criteria, helping to classify large collections of documents without manual effort. Outlook integration allows emails and attachments to be tagged and found alongside related files, bringing correspondence into the same organisational scheme. Shared tagging enables teams to use a common tag structure across a network, so colleagues can find documents using consistent categories, while permissions control who can see and apply tags. Search combines tags with full-text search and file properties, and Tabbles can be used to support document classification for compliance purposes, including data protection initiatives. File synchronisation and support for cloud storage services such as Dropbox, OneDrive and Google Drive allow tags to be applied to files wherever they reside. The software runs on Windows, with a database backend that can be local or hosted on a server for multi-user deployments. It is used by individuals, small businesses, law firms, engineering practices, researchers and organisations seeking to impose structure on large file shares. Pricing starts from around DKK 20 with a free trial, and a free version is available.